The policies and procedures module in Stedfast is a simple but effective tool that ensures that policies and procedures are up to date and accessible by all members of staff.

Education and training providers need to have up to date and relevant polices that cover all areas of their organisation and delivery. OfSTED and other compliance bodies will expect to see up to date policies. All too often, education and training providers rely on documents that are hard to find or are out of date. With Stedfast, policies and procedures are kept centrally, are reviewed annually and are accessible by all members of staff.

  • Create collaborative policies and procedures
  • All polices and procedures easily accessible to all staff
  • Complete and record annual policy and procedures reviews
  • Create unlimited policy and procedure sections
  • Print completed polices and procedures to PDF
  • Align policies to procedures
  • Group policies and procedures into distinct types
  • Assign policy and procedure owners to share workload


The policies and procedures module in Stedfast allows organisations to build a central repository of these documents that allows all staff to access them.

Each policy and procedure has an owner who invites other staff to collaborate which reduces the work load.

The policy owner is then required to complete an annual review of the policy or procedure and to sign it off as being fit for purpose or can update it as necessary.


The procedures management works in the same way as the policy management tools.

Users are able to create multiple procedures, assign staff members as editors and can also align the procedures to policies.

All policies and procedures are accessible to all staff.

Policies and procedures can be downloaded as PDF documents.


Users are also able to create multiple flow charts for each procedure.

This is a really helpful tool to help staff fully understand the procedure requirements.

Users can create as many flow charts as they need for each procedure and they can also be downloaded as PDF documents.

Who can use the policies and procedures module?

This is designed for any education and training organisation that needs to manage and maintain a suite of policies and procedures.

How do this module help?

Policies and procedures can be developed and managed collaboratively by a team of staff. The module also has a review feature that ensures that policies and procedures are reviewed and updated at least annually.

All staff have access to all policies and procedures but only plan staff are able to edit them.

Do I need this for OfSTED?

Yes – you will need to show up to date policies and procedures. For more information please go the Education Inspection Framework.

This is also something often requested by awarding bodies and compliance frameworks.

Can we see it before we sign up for a trial account?

We can offer online a free online demo of Stedfast. They usually take around 30 minutes to run through the key features. We will also support you in getting started and we also provide ongoing, free support to the system administrator.

If you would like a demo the please use the button below.